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Welcome to the Recruitment Information page!
Please use the links below to help you navigate to the information you're looking for.

Dates of Recruitment
Registration Information
Bid Day Information
Registration Payment Information
Recruitment Blog
Recommendation Letters
Cost of Membership
What to Wear
Frequently Asked Questions


Dates of Recruitment

Sunday, August 26th - Recruitment Orientation
Location: Embassy Suites (meet at LBJ Student Center for shuttle)
12:00pm - 7:00pm

Saturday, September 1st, 2018 - Open House Round/ Sisterhood Round
Embassy Suites (meet at LBJ Student Center for shuttle)
7:30 AM - 8:30 PM

Sunday, September 2nd, 2018 - Philanthropy Round
Embassy Suites (meet at LBJ Student Center for shuttle)
7:30 AM - 9:00 PM

Monday, September 3rd, 2018 - Preference Round
*NOTE: This is Labor Day
Embassy Suites (meet at LBJ Student Center for shuttle)
10:00 AM - 6:30 PM

Tuesday, September 4th, 2018 - Bid Day
Campus Recreation
5:00 PM
*For more information about Bid Day, see the section below*

All Recruitment activities, except for Bid Day, are held at the Embassy Suites Hotel in San Marcos. Transportation to and from the hotel will be provided by the Panhellenic Council. All women going through Recruitment MUST use the transportation provided by Panhellenic.

Have a conflict? Please complete and submit a Recruitment Conflict Form to the Panhellenic Council. All forms should be emailed to panhellenic@txstate.edu.

Recruitment Conflict Form

 

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Registration Information

Registration Dates: May 2nd, 2018 - August 26th, 2018 12:00 PM

Registration Fee: $175

Before you begin your registration you will need the following items:

  1. Your Texas State Student ID Number (A0XXXXXXXX)
  2. A picture
  3. A completed Panhellenic Grade Release and Greek Induction Form
    1. Due to the binding nature of this document, all signatures must be hand written. Typed signatures WILL NOT be accepted.

Registration applications will not be processed by the Panhellenic Council until payment is received. This means grades will not be verified and applications will not be visible to the chapters.

If you are unable to attend any part of the Recruitment program, you are required to submit a Recruitment Conflict Form.

NOTE: Your Panhellenic Grade Release and Greek Induction form MUST be uploaded and attached to your Recruitment Registration. You can attach the document at the same time you upload your picture. We are unable to process your application without the document.

Click HERE to Register for Recruitment

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Bid Day Information

The Bid Day Celebration is a two part program. The first part of the evening takes place at the Student Recreation Center, where the New Members will receive their Bids. After Bid opening, the women will be bused to their new sorority's house to celebrate with the rest of the chapter.

NOTE TO PARENTS: Our Bid Day celebration is viewed as a celebration between the New Members and the initiated sisters. It is because of this that guests and parents are not invited to participate in the Bid Day festivities. This is also to help with crowd control and capacity issues. Any parent or guest who arrives at Bid Day will be turned away.

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Registration Payment Information

In order to participate in Recruitment you must submit your $175 Recruitment Registration Fee. Applications will not be processed until your fee is received by the Panhellenic Council.

APPLICATION FEE: The Panhellenic Council can only accept check or credit card payments at this time.

CREDIT CARDS: If you wish to pay with a credit card, please go to the link provided in your application confirmation email. You will be sent a second confirmation email once your payment has been processed.

CHECKS: Checks can be mailed or hand delivered. Mailed checks must be postmarked by August 20th, 2018 to ensure payment is received before Recruitment. Hand delivered checks will be accepted until August 26th. Please mail your checks to the following address:

Texas State Panhellenic
c/o Zachary Webb, Greek Affairs Administrative Assistant
601 University Drive
LBJSC 4-14.1
San Marcos, TX 78666

Please make sure the name of the woman going through recruitment is located on the check.

No refunds will be given for any reasons. No exceptions. If payment does not go through, a hold will be placed on your Texas State Recruitment Registration. Sorority Recruitment applications will not be complete until the application fee is received.

You should receive a confirmation email upon completion of your Registration application which will include the credit card payment link. If you did not receive your credit card payment link, please contact Greek Affairs.

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Recruitment Blog

Did you know that Panhellenic has an entire blog devoted to Recruitment?

Visit our blog today to stay up to date!


Recommendation Letter Information

Reference and recommendation letters are written by sorority alumnae members and introduce a potential new member to the chapter and describe more about the potential new member's activities and interests. Recommendation letters are not required for Panhellenic Recruitment. While some of our chapters, nationally, do require recommendation letters, if you are unable to obtain one they will find one for you so they may extend a bid.

There are two ways to obtain a reference or recommendation:

  1. Register with your local Alumnae Panhellenic - This option provides an opportunity to get assistance with obtaining reference letters, possibly meet local area sorority alumnae and attend a recruitment information session. The registration form you complete for your local alumnae panhellenic does not substitute your Recruitment Registration but will provide additional information so the alumnae may provide a more well rounded recommendation. To find your local Alumnae Panhellenic, visit the National Panhellenic Conference website HERE.
  2. Find a sorority alumnae to write a letter on your behalf - Many women going through recruitment already have friends or family who are members of a sorority who could write a letter on your behalf. Use your network! You should initiate the request but it is the responsibility of the alumna writing the reference to obtain the appropriate form from her national organization and submitting it correctly.

Note: Many national organizations have moved to an online form available through their membership portal on their national website. Any alumnae submitting a reference or recommendation for you should make sure she is using the correct form or format per her national organization and submit the recommended way.

If your recommendation needs to be mailed please mail them directly to the chapter. The Texas State Panhellenic Council will not distribute any recommendations mailed to the office.

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Cost of Membership

Every year, the Panhellenic Council works with the chapters to provide interested women an accurate look at how much dues are and where the money is going.

Below is a link to our 2017 Financial Disclosure Statement as we are in the process of creating our 2018 Financial Disclosure Statement. This document is designed to provide you with an idea about how much membership will cost for each organization. Each chapter has dues members are required to pay every semester; however, what is included in the dues vary chapter to chapter.

We have provided a list of common fees our chapters charge as a part of their dues structure. There is a possibility some chapters may have additional fees unique to their organization, so it is important to still ask for more information as you go through the Recruitment process.

Click Here to view the 2017 Financial Disclosure Statement

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What to Wear

Wondering what you should wear during recruitment? Our beautiful Recruitment Counselors have modeled some outfits for each day so you can have an idea of what is typically worn. If your personal style is different than what is shown in the pictures below that is 100% okay! We want you to feel comfortable and be true to who you are.

Day One // Open House/Sisterhood Day

On day one, you will be given a super cute t-shirt to wear. Most girls wear shorts, jeans, or a skirt with a pair of flats.

Day Two // Philanthropy Day

On day two of recruitment, we recommend sundresses and dressier items that you might wear to a graduation, a banquet or ceremony. "Think business casual"

Day Three // Preference Day

On preference (also known as pref) day, we suggest cocktail dresses or dress pants and a blouse with nicer flats or heels. Make sure that whatever you choose is not too revealing and that you are comfortable and feel good. *Remember you are going to have to be on your feet or walking most of this day, so pick comfy shoes

Day Four // Bid Day

On this day, we recommend wearing shorts, jeans, or a skirt similar to Day One. Most girls wear a Texas state or plain tshirt this day, once you open your bid card your new chapter will give you a bid day shirt!

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Frequently Asked Questions

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