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In line with the university's plan to resume in-person operations for Fall 2020, Texas State Panhellenic Council is planning to host formal sorority recruitment. In partnership with Texas State University and the National Panhellenic Conference, we have decided to hold recruitment in a fully virtual format

For more updates you can view the Panhellenic Recruitment Announcement. We strongly encourage you to follow @TxStatePanhell on Twitter, Instagram, and Facebook for regular updates. We also recommend checking this page regularly. 


Welcome to the Recruitment Information page!
Please use the links below to help you navigate to the information you're looking for.

Dates of Recruitment
Registration Information
Bid Day Information
Registration Payment Information
Recommendation Letters
Cost of Membership
What to Expect
Frequently Asked Questions


Dates of Recruitment

Sunday, August 30th, 2020 - Recruitment Orientation 
Held via Zoom
10:30 AM - 2:00 PM

Saturday, September 5th, 2020 - Sisterhood Round
Held via Zoom
9:00 AM - 6:00 PM

Sunday, September 6th, 2020 - Philanthropy Round
Held via Zoom
9:00 AM - 7:00 PM

Monday, September 7th, 2020 - Preference Round
*NOTE: This is Labor Day- Classes will not meet
Held via Zoom
11:00 AM - 5:00 PM

Tuesday, September 8th, 2020 - Bid Day-Announcement
Held via Zoom
5:30 PM
*For more information about Bid Day, see the section below*

Saturday, September 12th, 2020 - Bid Day Celebration
Locations TBA
Time: TBA

 

Have a conflict? Please complete and submit a Recruitment Conflict Form to the Panhellenic Council. All forms should be emailed to panhellenic@txstate.edu.

Recruitment Conflict Form

 

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Registration Information

Registration Dates: May 1st, 2020 - Saturday August 30th, 2020 12:00 PM

Registration Fee: $140
(Partial refunds will be given to those who paid $175)

Before you begin your registration you will need the following items:

  1. Your Texas State Student ID Number (A0XXXXXXXX)
  2. A picture
  3. A completed Panhellenic Grade Release and Greek Induction Form
    1. You will need to print, sign, scan, and upload/attach this form to your registration
    2. -OR- Complete using Adobe Acrobat (Free with TXST NetID)
      1. Do not complete this form in a web browser. Data will not save.
  4. Consider and prepare your answers to the following questions:
    1. Please tell us about your personality.
    2. Describe how you spend you time outside of school?
    3. A benefit of membership is the opportunity for continual development in and beyond your undergraduate years. How do you hope membership prepares you for your future?
    4. Please share with us your reasons for going through recruitment.
    5. Why did you choose to attend Texas State?

These questions were added to help you get into the recruitment mindset and allow the chapters to get to know you a little better before recruitment begins. If you have already filled out this section you may log into your Campus Director account and change your answers until July 15, 2020. After this date, your answers will be made available to chapter members.

 

Registration applications will not be processed by the Panhellenic Council until payment is received. This means grades will not be verified and applications will not be visible to the chapters.

If you are unable to attend any part of the Recruitment program, you are required to submit a Recruitment Conflict Form.

NOTE: Your Panhellenic Grade Release and Greek Induction form MUST be completed. We are unable to process your application without the document.

Click HERE to Register for Recruitment

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Bid Day Information

The Bid Day Celebration is a two part program. The first part of the evening, where the New Members will receive their Bids, will take place with their Recruitment Groups via Zoom.

The second part of bid day will take place on Saturday, September 12th, with the chapters. Each chapter plans their bid day celebration individually. Information will be given to the new members leading up to the event. 

More details about bid day will be shared as they are confirmed.

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Registration Payment Information

In order to participate in Recruitment you must submit your $140 Recruitment Registration Fee. Applications will not be processed until your fee is received by the Panhellenic Council.

APPLICATION FEE: The Panhellenic Council can only accept check or credit card payments at this time.

CREDIT CARDS: If you wish to pay with a credit card, please go to the link provided in your application confirmation email. You will be sent a second confirmation email once your payment has been processed.

CHECKS: Checks can be mailed or hand delivered. Mailed checks must be postmarked by Monday August 17th, 2020 to ensure payment is received before Recruitment. Hand delivered checks will be accepted until September 2nd. Please mail your checks to the following address:

Texas State Panhellenic
c/o Greer Vinall, Fraternity and Sorority Life 
601 University Drive
LBJSC 4-14.1
San Marcos, TX 78666

Please make sure the name of the woman going through recruitment is located on the check.

Partial refunds of $35 will be given to women who paid $175. If payment does not go through, a hold will be placed on your Texas State Recruitment Registration. Sorority Recruitment applications will not be complete until the application fee is received.

You should receive a confirmation email upon completion of your Registration application which will include the credit card payment link. If you did not receive your credit card payment link, please contact the Fraternity and Sorority Life office.

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Recommendation Letter Information

Reference and recommendation letters are written by sorority alumnae members and introduce a potential new member to the chapter and describe more about the potential new member's activities and interests. These are handled by the Alumnae through her respective organizations national process. 

Recommendation letters are encouraged but not required to participate in Panhellenic Recruitment.  There are two ways to obtain a reference or recommendation:

  1. Register with your local Alumnae Panhellenic - This option provides an opportunity to get assistance with obtaining reference letters, possibly meet local area sorority alumnae and attend a recruitment information session. The registration form you complete for your local alumnae Panhellenic does not substitute your Recruitment Registration but will provide additional information so the alumnae may provide a more well rounded recommendation. We have created a list of Alumnae Associations and their contact information to help you find the one closest to you. 
  2. Find a sorority alumnae to write a letter on your behalf - Many women going through recruitment already have friends or family who are members of a sorority who could write a letter on your behalf. Use your network! You should initiate the request but it is the responsibility of the alumna writing the reference to obtain the appropriate form from her national organization and submitting it correctly.

Note: Many national organizations have moved to an online form available through their membership portal on their national website. Any alumnae submitting a reference or recommendation for you should make sure she is using the correct form or format per her national organization and submit the recommended way.

If your recommendation needs to be mailed please mail them directly to the chapter. It is the alumnae's responsibility to obtain that address from their national headquarters or chapter directly. The Texas State Panhellenic Council will not distribute any recommendations mailed to the office and will not provide any information on chapter facility location.

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Cost of Membership

Every year, the Panhellenic Council works with the chapters to provide interested women an accurate look at how much dues are and where the money is going.

Below is a link to our 2020 Financial Disclosure Statement. This document is designed to provide you with detailed information on how much membership will cost for each organization. Each chapter has dues members are required to pay every semester; however, what is included in the dues vary chapter to chapter. 

We have provided a list of common fees our chapters charge as a part of their dues structure. There is a possibility some chapters may have additional fees unique to their organization, so it is important to still ask for more information as you go through the Recruitment process.

Chapters due will be discussed by the chapters on Saturday September 5th in the Sisterhood Round of recruitment.

Click here to view the 2020 Financial Disclosure Statement

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What to Expect

All recruitment events will take place virtually using Zoom. While we expect you to have your camera on, it is important to know that you can only see mid-torso and above. While historically potential new members attire becomes "dressier" as the days progress, we recommend plain tops for each day of recruitment, as they are easiest to see on camera. 

All TXST students are provided with Zoom Pro accounts with their TXST NetID. To login please visit the Zoom page of the ITAC website
For support using Zoom reference Zoom's help center.

Pre-Rect // Phired Up & PNM Orientation

Saturday, August 30th you will meet your Recruitment Counselors, get a presentation from Phired Up. You will not meet any chapters this day

At some point during the week of August 31st, your Recruitment Counselor will schedule a second meeting with you. This is where you will go over recruitment logistics, learn a little about the chapters, be able to ask any questions, and meet some other women in your Recruitment group. You will not meet any chapters this day.  

Day One // Sisterhood Day

On Saturday, September 5th, you will meet all 8 of the chapters via Zoom. Zoom links will be available through Campus Director, so be sure to remember your log in and password! On this day you will learn about each chapter's sisterhood as well as membership requirements concerning finances. 

Day Two // Philanthropy Day

On Sunday, September 6th, you will meet with up to 5 chapters via Zoom. Zoom links will be available through Campus Director. It is perfectly normal to not have 5 meetings this day. Do not let the number of chapters on your schedule deter you. 

Day Three // Preference Day

Monday, September 7th is preference (also known as pref) day, you will meet with up to 2 chapters. As with the days before, meeting links will be available through Campus Director. 

Day Four // Bid Day

Tuesday, September 8th, you will have meetings with your Recruitment Group via Zoom and your bids will be distributed. Chapters will plan individual bid day celebrations to be held on Saturday, September 12th.

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Frequently Asked Questions

Expand or Collapse all.
  • In line with the university's plan to resume in-person operations for Fall 2020, Texas State Panhellenic Council is planning to host formal sorority recruitment. We will be working closely with the university and National Panhellenic Conference to ensure the health and safety of all participants in the process. Any changes to this plan will be announced on our social media (@TxStatePanhell) and via email to everyone who has completed the recruitment registration. 

  • Recruitment Orientation: Sunday, August 30th 
    Open House/ Sisterhood Round: Saturday, September 5th
    Philanthropy Round: Sunday, September 6th
    Preference Round: Monday, September 7th
    Bid Day: Tuesday, September 8th and Saturday, September 12th

  • We know you are excited to see your student start her sorority experience. However, our Bid Day celebration is viewed as a celebration between the New Members and the initiated sisters. It is because of this that guests and parents are not invited to participate in the Bid Day festivities.

    Any parent or guest who arrives at Bid Day will be turned away.

  • While this isn't recommended, this does happen from time to time due to family/academic obligations. If you have to miss a day or portion of Recruitment you must fill out a Recruitment Conflict Form to Panhellenic@txstate.edu prior to August 21st.

    If you miss an entire day of Recruitment, you must contact your Head Recruitment Counselor to find out your schedule and tell them what your selections for the day are. It is your responsibility to make sure this occurs.

     Chapters will based their decision as to whether you are invited back solely on your application and any conversations you have had with the women during the previous Recruitment rounds.

  • Texas State University will not be holding classes on Monday, September 7th due to Labor Day.

  • No. All incoming students are required to participate in Bobcat Preview (August 17 - 22) so you should already be on campus by the time Recruitment begins.

  • Now that you've completed your application you must submit payment to the Panhellenic Council. You should receive a confirmation email from Campus Director with the link to our credit card system and how to mail in checks.

    Once payment is received your application is considered complete and Panhellenic will begin processing your academic information. Panhellenic will make your application visible to the chapters after your academic information is verified with the University. This is how they know you have registered to go through Recruitment.

    Over the summer you should be contacted by one of your Recruitment Counselors. This woman is going to be your guide throughout the entire process. She should be sharing information and resources to help you be successful during Recruitment and is there to answer any and all questions you may have.

     

  • Recruitment is set up as mutual selection, meaning the Potential New Member (PNM) has just as much say in her process as the chapters do. At the end of each day, PNMs will enter into the computer their preferences on chapters they would like to see again. This is not an elimination but rather noting which are her favorite and which are her least favorite. At the same time, the chapters will also put together a list of the women they met with in order of ones they feel are the best fit and those they feel may be better suited for another chapter. The schedules for the following day are created taking into account both the PNM preference and the chapter lists.

    As a PNM goes through Recruitment the number of chapters she visits will decrease to help narrow down where she will hopefully receive a bid. The first day she will visit all 8 chapters, the second day she could be visiting up to 5 chapters and the last day she could be visiting up to 2 chapters. There is a possibility she does not have a full schedule each day, but that does not mean she is not going to receive a bid at the end of the process.

  • Recommendation letters are encouraged but not required to participate in Panhellenic Recruitment. There are two ways to obtain a reference or recommendation:

    1. Register with your local Alumnae Panhellenic - This option provides an opportunity to get assistance with obtaining reference letters, possibly meet local area sorority alumnae and attend a recruitment information session. The registration form you complete for your local alumnae Panhellenic does not substitute your Recruitment Registration but will provide additional information so the alumnae may provide a more well rounded recommendation. We have created a list of Alumnae Associations and their contact information to help you find the one closest to you. 
    2. Find a sorority alumnae to write a letter on your behalf - Many women going through recruitment already have friends or family who are members of a sorority who could write a letter on your behalf. Use your network! You should initiate the request but it is the responsibility of the alumna writing the reference to obtain the appropriate form from her national organization and submitting it correctly.

    Note: Many national organizations have moved to an online form available through their membership portal on their national website. Any alumnae submitting a reference or recommendation for you should make sure she is using the correct form or format per her national organization and submit the recommended way.

    If your recommendation needs to be mailed please mail them directly to the chapter. The Texas State Panhellenic Council will not distribute any recommendations mailed to the office.

  • Many of our women receive bids without having a reference or recommendation. There are two chapters on our campus who are required, nationally, to have a reference or recommendation on file before they can extend a bid so it is encouraged to follow the steps listed below to obtain one.

    1. Register with your local Alumnae Panhellenic - This option provides an opportunity to get assistance with obtaining reference letters, possibly meet local area sorority alumnae and attend a recruitment information session. The registration form you complete for your local alumnae Panhellenic does not substitute your Recruitment Registration but will provide additional information so the alumnae may provide a more well rounded recommendation. We have created a list of Alumnae Associations and their contact information to help you find the one closest to you. 
    2. Find a sorority alumnae to write a letter on your behalf - Many women going through recruitment already have friends or family who are members of a sorority who could write a letter on your behalf. Use your network! You should initiate the request but it is the responsibility of the alumna writing the reference to obtain the appropriate form from her national organization and submitting it correctly.

     

  • Once you've completed registration, you do not need to send in a packet to Panhellenic. Any recommendations or references should be submitted by an Alumna per their national organizations process. The information you would be sending is included in your registration already so it is not needed.

  • No. While each legacy program is different, most of the time it allows women the opportunity to be invited back a second day but does not mean she automatically receives a bid.