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Welcome to the Recruitment Information page!
Please use the links below to help you navigate to the information you're looking for.

Dates of Recruitment
Registration Information
Bid Day Information
Registration Payment Information
Recruitment Blog
Recommendation Letters
Cost of Membership
What to Expect and What to Wear
Frequently Asked Questions


Dates of Recruitment

Sunday, August 25th, 2019 - Recruitment Orientation / Chapter Meet and Greet
Location: Embassy Suites (meet at LBJ Student Center for shuttle)
10:30 AM - 4:00 PM

Saturday, August 31st, 2019 - Sisterhood Round
Embassy Suites (meet at LBJ Student Center for shuttle)
7:30 AM - 8:30 PM

Sunday, September 1st, 2019 - Philanthropy Round
Embassy Suites (meet at LBJ Student Center for shuttle)
7:30 AM - 9:00 PM

Monday, September 2nd, 2019 - Preference Round
*NOTE: This is Labor Day- Classes will not meet
Embassy Suites (meet at LBJ Student Center for shuttle)
10:00 AM - 6:30 PM

Tuesday, September 3rd, 2019 - Bid Day
Campus Recreation
6:00 PM
*For more information about Bid Day, see the section below*

All Recruitment activities, except for Bid Day, are held at the Embassy Suites Hotel in San Marcos. Transportation to and from the hotel will be provided by the Panhellenic Council. All women going through Recruitment MUST use the transportation provided by Panhellenic.

Have a conflict? Please complete and submit a Recruitment Conflict Form to the Panhellenic Council. All forms should be emailed to panhellenic@txstate.edu.

Recruitment Conflict Form

 

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Registration Information

Registration Dates: May 1st, 2019 - August 25th, 2019 12:00 PM

Registration Fee: $175

Before you begin your registration you will need the following items:

  1. Your Texas State Student ID Number (A0XXXXXXXX)
  2. A picture
  3. A completed Panhellenic Grade Release and Greek Induction Form
    1. Due to the binding nature of this document, all signatures must be hand written. Typed signatures WILL NOT be accepted.

Registration applications will not be processed by the Panhellenic Council until payment is received. This means grades will not be verified and applications will not be visible to the chapters.

If you are unable to attend any part of the Recruitment program, you are required to submit a Recruitment Conflict Form.

NOTE: Your Panhellenic Grade Release and Greek Induction form MUST be uploaded and attached to your Recruitment Registration. You can attach the document at the same time you upload your picture. We are unable to process your application without the document.

Click HERE to Register for Recruitment

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Bid Day Information

The Bid Day Celebration is a two part program. The first part of the evening takes place at the Student Recreation Center, where the New Members will receive their Bids. After Bid opening, the women will be bused to their new sorority's house to celebrate with the rest of the chapter.

NOTE TO PARENTS: Our Bid Day celebration is viewed as a celebration between the New Members and the initiated sisters. It is because of this that guests and parents are not invited to participate in the Bid Day festivities. This is also to help with crowd control and capacity issues. Any parent or guest who arrives at Bid Day will be turned away.

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Registration Payment Information

In order to participate in Recruitment you must submit your $175 Recruitment Registration Fee. Applications will not be processed until your fee is received by the Panhellenic Council.

APPLICATION FEE: The Panhellenic Council can only accept check or credit card payments at this time.

CREDIT CARDS: If you wish to pay with a credit card, please go to the link provided in your application confirmation email. You will be sent a second confirmation email once your payment has been processed.

CHECKS: Checks can be mailed or hand delivered. Mailed checks must be postmarked by Monday August 18th, 2019 to ensure payment is received before Recruitment. Hand delivered checks will be accepted until August 26th. Please mail your checks to the following address:

Texas State Panhellenic
c/o Greer Vinall, Fraternity and Sorority Life 
601 University Drive
LBJSC 4-14.1
San Marcos, TX 78666

Please make sure the name of the woman going through recruitment is located on the check.

No refunds will be given for any reasons. No exceptions. If payment does not go through, a hold will be placed on your Texas State Recruitment Registration. Sorority Recruitment applications will not be complete until the application fee is received.

You should receive a confirmation email upon completion of your Registration application which will include the credit card payment link. If you did not receive your credit card payment link, please contact the Fraternity and Sorority Life office.

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Recruitment Blog

Did you know that Panhellenic has an entire blog devoted to Recruitment?

Visit our blog today to stay up to date!


Recommendation Letter Information

Reference and recommendation letters are written by sorority alumnae members and introduce a potential new member to the chapter and describe more about the potential new member's activities and interests. These are handled by the Alumnae through her respective organizations national process. 

Recommendation letters are encouraged but not required to participate in Panhellenic Recruitment. They are necessary for some chapters on our campus. There are two ways to obtain a reference or recommendation:

  1. Register with your local Alumnae Panhellenic - This option provides an opportunity to get assistance with obtaining reference letters, possibly meet local area sorority alumnae and attend a recruitment information session. The registration form you complete for your local alumnae Panhellenic does not substitute your Recruitment Registration but will provide additional information so the alumnae may provide a more well rounded recommendation. We have created a list of Alumnae Associations and their contact information to help you find the one closest to you. 
  2. Find a sorority alumnae to write a letter on your behalf - Many women going through recruitment already have friends or family who are members of a sorority who could write a letter on your behalf. Use your network! You should initiate the request but it is the responsibility of the alumna writing the reference to obtain the appropriate form from her national organization and submitting it correctly.

Note: Many national organizations have moved to an online form available through their membership portal on their national website. Any alumnae submitting a reference or recommendation for you should make sure she is using the correct form or format per her national organization and submit the recommended way.

If your recommendation needs to be mailed please mail them directly to the chapter. The Texas State Panhellenic Council will not distribute any recommendations mailed to the office.

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Cost of Membership

Every year, the Panhellenic Council works with the chapters to provide interested women an accurate look at how much dues are and where the money is going.

Below is a link to our 2019 Financial Disclosure Statement. This document is designed to provide you with detailed information on how much membership will cost for each organization. Each chapter has dues members are required to pay every semester; however, what is included in the dues vary chapter to chapter.

We have provided a list of common fees our chapters charge as a part of their dues structure. There is a possibility some chapters may have additional fees unique to their organization, so it is important to still ask for more information as you go through the Recruitment process.

Click here to view the 2019 Financial Disclosure Statement

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What to Expect and What to Wear

Wondering what your days will look like during recruitment? What you should wear? If your personal style is different than what is described below that is 100% okay! We want you to feel comfortable and be true to who you are.

Day Zero // PNM Orientation/Chapter Meet and Greet

Day zero you will meet your Recruitment Counselors, get a presentation from Panhellenic Council, and get to meet representatives from every chapter. This is a short casual day. A casual top and shorts/jeans or a sundress are standard. 

Day One // Sisterhood Day

On day one, you will meet all 8 of the chapters and be at Embassy all day. You will be given a super cute t-shirt that you are required wear. Most girls wear shorts, jeans, or a skirt with a pair of flats.

Day Two // Philanthropy Day

On day two of recruitment you will visit up to 5 chapters and will be at Embassy all day. We recommend sundresses and dressier items that you might wear to a graduation, a banquet or ceremony. Think "Casual Dressy".

Day Three // Preference Day

On preference (also known as pref) day, you will visit up to 2 chapters and will be at Embassy for more than half of the day. We suggest cocktail dresses or dress pants and a blouse with nicer flats or heels. 

Day Four // Bid Day

On this day, you will be at the Student Rec Center to receive your bid then will join your chapter at their bid day location! We recommend wearing shorts, jeans, or a skirt similar to Day One. Most girls wear a Texas state or plain tshirt this day, once you open your bid card your new chapter will give you a bid day shirt!

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Frequently Asked Questions

Expand or Collapse all.
  • Recruitment Orientation: Sunday, August 25th (Mandatory)
    Open House/ Sisterhood Round: Saturday, August 31st
    Philanthropy Round: Sunday, September 1st
    Preference Round: Monday, September 2nd
    Bid Day: Tuesday, September 3rd

  • We know you are excited to see your student start her sorority experience. However, our Bid Day celebration is viewed as a celebration between the New Members and the initiated sisters. It is because of this that guests and parents are not invited to participate in the Bid Day festivities.

    Any parent or guest who arrives at Bid Day will be turned away.

  • While this isn't recommended, this does happen from time to time due to family/academic obligations. If you have to miss a day or portion of Recruitment you must fill out a Recruitment Conflict Form to Panhellenic@txstate.edu prior to August 21st.

    If you miss an entire day of Recruitment, you must contact your Head Recruitment Counselor to find out your schedule and tell them what your selections for the day are. It is your responsibility to make sure this occurs.

     Chapters will based their decision as to whether you are invited back solely on your application and any conversations you have had with the women during the previous Recruitment rounds.

  • Texas State University will not be holding classes on Monday, September 2nd due to Labor Day.

  • No. All incoming students are required to participate in Bobcat Preview (August 19 - 24) so you should already be on campus by the time Recruitment begins.

  • Now that you've completed your application you must submit payment to the Panhellenic Council. You should receive a confirmation email from Campus Director with the link to our credit card system and how to mail in checks.

    Once payment is received your application is considered complete and Panhellenic will begin processing your academic information. Panhellenic will make your application visible to the chapters after your academic information is verified with the University. This is how they know you have registered to go through Recruitment.

    Over the summer you should be contacted by one of your Recruitment Counselors. This woman is going to be your guide throughout the entire process. She should be sharing information and resources to help you be successful during Recruitment and is there to answer any and all questions you may have.

    Once you are registered, you can also take a look at the Panhellenic Recruitment Blog. This is a great resource which will be updated throughout the summer with articles, tips, and general information about Recruitment and our Panhellenic community.

  • Recruitment is set up as mutual selection, meaning the Potential New Member (PNM) has just as much say in her process as the chapters do. At the end of each day, PNMs will enter into the computer their preferences on chapters they would like to see again. This is not an elimination but rather noting which are her favorite and which are her least favorite. At the same time, the chapters will also put together a list of the women they met with in order of ones they feel are the best fit and those they feel may be better suited for another chapter. The schedules for the following day are created taking into account both the PNM preference and the chapter lists.

    As a PNM goes through Recruitment the number of chapters she visits will decrease to help narrow down where she will hopefully receive a bid. The first day she will visit all 8 chapters, the second day she could be visiting up to 5 chapters and the last day she could be visiting up to 2 chapters. There is a possibility she does not have a full schedule each day, but that does not mean she is not going to receive a bid at the end of the process.

  • Recommendation letters are encouraged but not required to participate in Panhellenic Recruitment. They are necessary for some chapters on our campus. There are two ways to obtain a reference or recommendation:

    1. Register with your local Alumnae Panhellenic - This option provides an opportunity to get assistance with obtaining reference letters, possibly meet local area sorority alumnae and attend a recruitment information session. The registration form you complete for your local alumnae Panhellenic does not substitute your Recruitment Registration but will provide additional information so the alumnae may provide a more well rounded recommendation. We have created a list of Alumnae Associations and their contact information to help you find the one closest to you. 
    2. Find a sorority alumnae to write a letter on your behalf - Many women going through recruitment already have friends or family who are members of a sorority who could write a letter on your behalf. Use your network! You should initiate the request but it is the responsibility of the alumna writing the reference to obtain the appropriate form from her national organization and submitting it correctly.

    Note: Many national organizations have moved to an online form available through their membership portal on their national website. Any alumnae submitting a reference or recommendation for you should make sure she is using the correct form or format per her national organization and submit the recommended way.

    If your recommendation needs to be mailed please mail them directly to the chapter. The Texas State Panhellenic Council will not distribute any recommendations mailed to the office.

  • Many of our women receive bids without having a reference or recommendation. There are two chapters on our campus who are required, nationally, to have a reference or recommendation on file before they can extend a bid so it is encouraged to follow the steps listed below to obtain one.

    1. Register with your local Alumnae Panhellenic - This option provides an opportunity to get assistance with obtaining reference letters, possibly meet local area sorority alumnae and attend a recruitment information session. The registration form you complete for your local alumnae Panhellenic does not substitute your Recruitment Registration but will provide additional information so the alumnae may provide a more well rounded recommendation. We have created a list of Alumnae Associations and their contact information to help you find the one closest to you. 
    2. Find a sorority alumnae to write a letter on your behalf - Many women going through recruitment already have friends or family who are members of a sorority who could write a letter on your behalf. Use your network! You should initiate the request but it is the responsibility of the alumna writing the reference to obtain the appropriate form from her national organization and submitting it correctly.

     

  • Once you've completed registration, you do not need to send in a packet to Panhellenic. Any recommendations or references should be submitted by an Alumna per their national organizations process. The information you would be sending is included in your registration already so it is not needed.

  • We recommend you bring the following items with you to the hotel:

    • Blankets or Hoodies
      • The hotel can get cold, so you will want something to bundle up with between chapter visits
    • Books, Games, Homework, etc.
      • You'll have some downtime between visits, so bring something to do
    • Snacks
      • While we do provide meals during Recruitment, you may want a little snack to keep your energy up for the long day
    • Money
      • There is a small little gift shop at the hotel where you can purchase emergency items, snacks, etc.
    • Coins/Spare Change
      • Each morning their will be a change drive to benefit the National Panhellenic Conference's national philanthropy Circle of Sisterhood. The change drive will be between RC groups and determine the release order for lunch.
    • Cell Phone
      • You can bring your cell phone with you, but they will be collected by your Recruitment Counselor during the day
    • Second Pair of Shoes
      • To wear between rounds and going to and from the hotel
  • No. While each legacy program is different, most of the time it allows women the opportunity to be invited back a second day but does not mean she automatically receives a bid.